Volunteering & Fingerprinting Information

Identification Verification, Fingerprinting, Tuberculosis Screening/Testing

Human Resources - Volunteer Processing
MHUSD District Office
15600 Concord Circle, Morgan Hill, CA 95037
408-201-6015
TUESDAY 3:00 PM- 6:00 PM & THURSDAY 12:30 PM – 3:30 PM
*Please note there will be no fingerprinting on January 2, 2024*

_{What is the definition of a school volunteer?}

A volunteer is any caring adult in the student’s life or a member of our local community who willingly and freely gives their time, regardless of frequency and duration, to support educational programs. Morgan Hill Unified values volunteers and the positive contributions they make to our schools and programs.

_{What are examples of volunteer opportunities?}

Volunteer opportunities may fall into any of the following categories:

Ongoing: Volunteering for any school program regularly in any capacity
As-needed: Volunteering on school grounds, in the office, or in the classroom one time or intermittently
Face-to-face: Volunteering with direct contact with students, either under the supervision of an employee or, at times, as the sole adult supervising students (i.e., during a field trip, going to the library, leading a club, etc.)
School-sponsored trips: Athletics, band, field trips, science camp, etc. either as a driver or as a chaperone

ALL VOLUNTEERS MUST HAVE THE UPDATED BADGE TO VOLUNTEER
Your badge must have an embedded GREEN DOT on it in order for you to be able to volunteer.

IF YOU ALREADY HAVE A BADGE WITH A GREEN DOT-

Nothing else is needed and you can continue volunteering at your child's school

IF YOU HAVE A BADGE BUT WITH NO GREEN DOT ON IT - You will need to come to Human Resources during volunteer processing times

Staff will verify that your TB test is still current - it is only good for 4 YEARS.
Have a new picture taken for your updated badge
Once its verified that your fingerprints are on file and your TB is current, we will give you your badge and you can begin volunteering

IF YOU DON'T HAVE A BADGE YET - New volunteers will need to do the following :

Obtain a volunteer packet directly from the school and to learn more about the opportunities available at that site
Bring Driver's License, California ID, Permanent Resident Card, or Passport to HR during volunteer processing times
Bring Tuberculosis Test Results or pick-up a Risk Assessment form from Human Resources during volunteer processing times
Fill out the LiveScan (Fingerprinting) form to be fingerprinted in Human Resources during volunteer processing times
Have a picture taken for your badge

Once TB results are on file and fingerprints are cleared, the volunteer will be called to pick up a volunteer badge.
This badge should be worn whenever the volunteer is on a school site or school sponsored trip.
This badge indicates that a volunteer has been cleared and, once approved by the site for a volunteer opportunity, may be used at any site or program as evidence of clearance.

Frequently Asked Questions

Click here for a list of FAQ's

Click here for a list of FAQ's

Why does the school require that volunteers be fingerprinted? The purpose of the criminal background check is to insure that a person is permitted by law to participate in a school setting as a volunteer or employee. The California Education Code, Health and Safety Code and Penal Code sections determine which offenses are or are not permitted. Fingerprinting is the most accurate way to collect this information.

What if I have an old DUI on my record and parking violations? Not everyone with an offense on their record is excluded from volunteering. Each situation is handled confidentially on a case-by-case basis. Please note that prospective volunteers are asked to disclose any and all prior history of criminal convictions other than minor traffic violations.

Will my fingerprints be passed to any other government agency? No. Your fingerprints are cleared with the Department of Justice. Beyond that, your fingerprints will not be used for any other purpose than to make sure you are safe to work with children and will not be passed to any other agency.

How long are my fingerprint results valid? As long as you volunteer in MHUSD Schools.

Do I have to be fingerprinted to attend award ceremonies or theater performances for my child? No. Attending a community event is not considered volunteerism; however, any person working or assisting with setup, cleanup, or organizing the event is considered a volunteer and needs to be fingerprinted.

If I’ve been fingerprinted for my work or another school district, can this report be used? No, a new fingerprint clearance must be conducted with results sent directly to MHUSD before volunteers begin working with children on behalf of the school.

Will the tuberculosis (TB) test and fingerprinting requirements be tracked? How and by whom?
The results of these requirements are kept on file at the MHUSD Human Resources office. Once a volunteer is cleared, they will receive a badge which can be used at any site or school program when volunteering.

Why do I need to get tested or assessed for risk for tuberculosis? Tuberculosis (TB) is a contagious disease that can be deadly if not treated properly. In order to volunteer with children, you need to be free of this disease.

Where can I get a tuberculosis test or risk assessment form completed? TB tests and risk assessment forms may be obtained or signed by any physician or clinic.